Faculty Supervisors Index Page: The 'My Trainee's' dropdown for faculty supervisors has been updated to a 'People' dropdown. This leads to a new page allowing to send emails and view past students and supervisors.
Coordinators Activity Log Review: Coordinators can now inspect the Activity Log setup on the Training Level page by clicking 'Training' from the top menu and selecting 'training plans'.
Activity Log Improvements: Enhancements to the Activity Log now allow students to alter the placement on an activity log by editing an activity. Supervisors can approve all daily activities with a single click
Enhanced Two-Factory Authentication Settings: Two-factor authentication settings can now be disabled for Site Supervisors while requiring it for all other users. Please consult with your account manager for enabling or disabling this feature.
Bug Fixes & Improvements
Help docs added to two factor authentication login screen
Placement Application language improved for clarity
Prevent Activity Types with no associated Activities from being selectable by Trainees
Reports can now handle Activities with 3 or more layers
Inactive Site Supervisors will no longer appear on the Placement Applications page
Forms with decimals in their names (i.e. "1.1 Evaluation Form") are now ordered properly
Archived Placements can now create recurring placements properly
User details pages will now display the relevant position instead of a user's active position
Approving a placement now correctly approves the associated supervision site
Exporting a large number of placements has been fixed.
Form Details page now shows Form name in the header.
Fixed a bug where Supervision Sites were not being automatically approved when an associated placement is approved
v3.2.1 (Released 08/13/2024)
Added organization setting to only allow QR code based two factor authentication
Bug Fixes & More: Various small improvements and bug fixes to notifications have also made it into this release.
v3.2.0 (Released 07/30/2024)
Stopped forced capitalization rules on the Supervision Site directory.
Update activity log ULID for improved security and performance.
Bug Fixes & More: Various small improvements and bug fixes to notifications have also made it into this release.
v3.1.9 (Released 07/11/2024)
Implement simplified ULID for placements increasing security and performance in this area.
When deleting an instance, it will now ask if you wish to no longer have this placement be recurring.
Activity Log Report: Add the total number of Approved and Pending hours to the front page. Also add Approved and Pending hours to the Activity Groups, Focuses, and Learning Behavior sections.
Bug Fixes & More: Various small improvements and bug fixes to notifications have also made it into this release.
v3.1.8 (Released 06/25/2024)
Admin Edit Submitted Agreement Form: Allow admin to edit agreement forms for support purposes.
Bug Fixes & More: Various small improvements and bug fixes to notifications have also made it into this release.
v3.1.7 (Released 06/13/2024)
Manually Archive Placement Applications: You can now manually move placement applications to the archive page, helping you keep the placement application page tidy and organized.
Supervision Site Directory Expiration Date: Coordinators can now add an optional expiration date to Supervision Sites. When this date is reached, the status automatically updates to “Expired”.
Improved Activity Log Customization: Activity Logs "arrangements" have been updated to Activity Log Groups. These groups can now display specific activities and support multiple levels. Please contact support if you wish to discuss your activity log setup.
Enhanced Activity Log Reports: Reports now show the total time spent on each focus or learning behavior groups. Reports also sum up total time across different activity types (direct, indirect,etc) for activity groups, learning behaviors, and focuses.
Bug Fixes & Improvements
Placement Application exports now include the supervision site state.
The Supervision Site import process has been improved.
Access Pass names have been updated: Practicum is now Full Access Pass, Internship is now 1 Year Pass, and Final Semester is now 6 Month Pass.
Fixed an issue where the Placement details page was missing the top header with site details.
Faculty supervisors can now view Previous Training Plan applications.
Fixed tables not refreshing automatically after changes.
v3.1.6 (Released 05/28/2024)
Training Plan - No Placement Required: Added a checkbox on the Training Plan details page if a training plan will not require a placement. This removes prompts on the student's dashboard to submit a placement application and browse the site directory.
Assigning Training Plans: Will now allow you to create a training plan for a student in your organization, even if it overlaps a training plan within another organization.
Supervision Site Directory: Students may not longer create sites from the site directory. They may still create/request a site to be added when creating a placement application.
Supervisor Dashboard: Will not show a list of students who have placement application in future training plans.
Placement Application: Fixed an issue preventing faculty supervisors from resending an invitation to a pending site supervisor.
an option to remove the message that prompts users to create a placement application.
v3.1.5 (Released 05/07/2024)
Supervision Site Import: Now you can effortlessly add multiple supervision sites to the Supervision Sites Directory at once!
Fixed an issue where Activity Logs could not be edited in some situations.
Bug Fixes & More: Various small improvements and bug fixes to notifications have also made it into this release.
v3.1.4 (Released 04/17/2024)
Fixed issue where weekly progress e-mails were not being sent to some site supervisors
Enabled Google Single Sign on for all users.
Bug Fixes & More: Various small improvements and bug fixes to notifications have also made it into this release.
v3.1.3 (Released 03/26/2024)
Dashboard Notifications (Coordinator): Dashboard notifications now feature color-coded updates for improved actionability. Red notifications signal items requiring immediate attention, while blue notifications highlight less urgent updates.
Dashboard Placement Summaries (Coordinator): Placement applications are now grouped based on readiness status, making it easier to prioritize tasks. Categories include items Ready for Review, Requiring Coordinator Signature, and Submittedand Incomplete
Dashboard Live Session Summaries (Coordinator): Live session notifications are now grouped by sessions with new comments or newly shared, providing a clearer overview of recent activity.
Evaluation Submissions: We've enhanced the evaluation submission process to guide users in selecting assessment targets more efficiently. Additionally, the preview section is now hidden by default to minimize confusion for new users.
New Evaluation Status: Users can now sort by all Placement Applications requiring their signature, facilitating smoother coordination and oversight.
Position Orders: Positions are now sorted alphabetically in the following order: Coordinators, Faculty, Supervisor, and Trainee.
Live Session Recordings: Live session comments have been updated to a modern and compact format, enhancing readability and usability.
Notifications: All notifications are now conveniently bundled together into a single icon, reducing clutter, and improving accessibility.
Bug Fixes & More: Various small improvements and bug fixes to notifications have also made it into this release.
v3.1.2 (Released 03/05/2024)
Supervision Site Directory Tags: Coordinators can now create searchable tags for Supervision Sites, enhancing organization and accessibility in the Supervision Sites Directory.
v3.1.1 (Released 02/08/2024)
Supervision Site Directory Tags: Coordinators can now create searchable tags for Supervision Sites, enhancing organization and accessibility in the Supervision Sites Directory.
Supervision Site Statuses: Coordinators now have more options for setting site statuses, including; Decision Pending, Expired, Approved, On Hold, Closed, Not Approved.
More Site Directory Improvements: Easily search by multiple states, county, and view when a site was created and last updated.
Evaluation Notification: Remind students and supervisors to complete a form! On the Evaluations page, coordinators will see a bell icon when there are no submissions. Pressing this icon will send an e-mail notification asking the user to complete an evaluation form.
Telehealth Guest Name: Guests joining telehealth meetings can now enter their name for easier identification.
Bug Fixes & More: Various small improvements and bug fixes to notifications have also made it into this release.
v3.0 (Released 12/12/2023)
Updates. updates, updates! Security vulnerabilities have been patched by upgrading back-end components throughout the site.
View Task History: Added the ability to view task history of Faculty Supervisors as a Coordinator
Top Menu Improvement: We have improved our top menu bar to be more responsive and work better in mobile.
Various small improvements and bug fixes have also made it into this release.
v2.83 (Released 11/03/2023)
Various small improvements and bug fixes have also made it into this release.
v2.82 (Released 10/03/2023)
Updates to Coordinator and Faculty Evaluation Pages: We've fully rebuilt the Evaluations pages for speed and incorporated robust new filters. See our help guide for more information.
User Search Improvements on the People Page: Now, on the People pages you can use commas in the Search bar to look up multiple users (i.e. Mozelle, Marco, etc..). We have also improved our selection behavior. Applying a group action will no longer de-select trainees, and selections will selected users will remain between searches.
Custom Aggregate Reports:Create one training report that combines the hours from selected training plans and placements. You can find this located under the Training Totals tab.
Various small improvements and bug fixes to notifications have also made it into this release.
v2.81 (Released 09/14/2023)
Increased Participants for Telehealth Sessions: Now, student's can invite up to 10 external participants when scheduling a Telehealth session!
Various small improvements and bug fixes have also made it into this release.
v2.8.0 (Released 09/14/2023)
Now, all evaluations for a specific training plan can be viewed at once when clicking on the Evaluations tab on the Dashboard. Allowing students and coordinators to save and export evaluations more efficiently!
Tasks will now verify that all users who are assigned an evaluation can actually submit the form.
Set the foundation of support for SSO.
Various small improvements and bug fixes have also made it into this release.
v2.7.8 (Released 08/29/2023)
On the Training Totals tab, we have added the option to create a custom training report. You may create an aggregate report to summarize Internship I and II hours, or gather all hours at one site
v2.7.8 (Released 08/07/2023)
On the Training Totals tab, we have added the option to create a custom training report. You may create an aggregate report to summarize Internship I and II hours, or gather all hours at one site across multiple training plans! View our help article here on how to use and access this feature.
We will now check that the email address domain is valid. This should limit errors with wrong email invitations on placement applications.
Coordinators may now change Supervision Sites in approved applications.
v2.7.7 (Released 07/20/2023)
Coordinators may now create placement applications for students! An Assign Placement tab has been added to the Placement Applications page. View the help guide here on how to use this new feature.
Coordinators may now mark an application as recurring and generate a new placement application instance to currently assigned training plans. View the help guide here on how to create a new instance.
Agreement forms signed by multiple parties may now be deleted at any step of the process. This is helpful when errors are identified before the submission process is completed.
As part of our ongoing commitment to improving accessibility we have updated colors on our site for improved contrast. This should help visibility for users with visual disabilities.
Live Session Video Responses. Users may now comment on live sessions with a video response.
A new "Sharing with" section upon creating a live session allows you to assign who can view your recorded session prior to completion .
We now automatically convert videos to a universally playable MP4 upon successful processing. This means videos uploaded directly from an iPhone or iPad can be played anywhere without having to worry about converting the file yourself.
To prevent recordings from starting too soon, we have disabled automatically recording by default. You can toggle the Start Recording button On/Off after starting a live session by following this guide.
Bug fixes and improvements
v2.7.1 (Released 04/04/2023)
Added the ability to add attachments to Live Sessions
Bug fixes and improvements
v2.7.0 (Released 03/21/2023)
Added QR code based multi-factor authentication to sign up.
Improved and implemented security hotfixes
Bug fixes and improvements
v2.6.11 (Released 01/17/2023)
Faculty supervisors can now view their trainees' evaluations from past training plans that they were not assigned to. These evaluations are included in the main Evaluations page, as well as on the Trainee Details page under the Evaluations tab.
The Next Trainings tab in the Trainee Details page now lists multiple next trainings when applicable, as opposed to only listing a single upcoming training.
Coordinators now have the ability to toggle their supervisors' Accepting Trainees setting when viewing them in the Supervision Site Details page, as well as via the Supervision Profile drawer in the Placement Application Details page.
Optional attachments are now available for internal agreement and evaluation forms, in addition to required attachments, allowing for better flexibility and grouping of documents as needed.
Bug fixes and improvements
v2.6.10 (Released 12/07/2022)
Bug fixes and improvements
v2.6.9 (Released 10/31/2022)
Bug fixes and improvements
v2.6.8 (Released 08/24/2022)
Bug fixes and improvements
v2.6.7 (Released 06/26/2022)
Bug fixes and improvements
v2.6.6 (Released 06/12/2022)
Added ability for task creators to force-dismiss incomplete group tasks.
Bug fixes and improvements
v2.6.5 (Released 04/22/2022)
We've added a new report type, a Full Training Report, available under the Training Totals tab (on the dashboard for trainees, and on the Trainee Details Page for coordinators and faculty). This report generates a PDF from an aggregate of all hours logged across all trainings and placements.
Coordinators can now customize the retention periods for all Live/Uploaded and Telehealth Sessions that are created or hosted in their organization. These settings are available to coordinators under the Organization Settings section in My Organization, and can be viewed by non-coordinators in the Live Sessions page's Archived drawer.
To help with record-keeping and meeting requirements, trainees can now optionally select a placement to associate with a non-Telehealth live session. This will also help in the future with connecting client sessions to the correct site as well as with generating new reports.
In cases where a placement's required forms includes a multiway form in which the guest submitter's email matches the placement's registered supervisor or faculty (example: when a supervisor is also the site representative or manager), the forms section will allow this registered "external" submitter to complete the forms from within SA's Placement Details page, as opposed to strictly via following an email link.
The weekly progress email summarizing trainees' progress will now be sent to associated faculty in addition to supervisors.
Under the Organization Settings section in My Organization, coordinators can now choose to prevent trainees from requesting a training plan during the placement application process, forcing them to select one of pre-assigned trainings instead.
