Release Notes

v3.4.5 (Released 21/01/2025)

Security

Removed deprecated enable_stronger_password setting from organization configuration.

Improvements

Added notifications when a placement is deleted.
Improved loading performance on RoutePreviewAllForTraining.
Users may now view deleted placements for historical reference.
Corrected display of certain answer values within submitted form details.
Updated platform color palette (removal of orange).
Updated login experience for each user role.

Bug Fixes

Addressed issues with internal test helpers and validation tests.
Prevented unused profile image URLs from loading.
Resolved notifications sent to supervisors after they are unassigned from a placement.
Corrected Coordinator Dashboard placement counts that previously included campus placements.
Fixed SMS option not appearing for Two-Factor Authentication.

v3.4.4 (Released 11/17/2025)

Improvements

Updated role-check logic to use global constants.
Implemented Laravel Pint for code consistency.
Cofaculty members now appear in Trainee page search results.
Improved access-code search.
Reduced excessive API calls to Access Passes route.
Added new Admin coordinator index route.
Improved handling of long-titled tasks.
Updated Admin archive permission behavior.

Bug Fixes

Fixed dashboard loading state getting stuck.
Corrected date formatting issues after the 10/2025 DST change.
Resolved issue causing a supervision site to incorrectly change to Alaska.
Activity Logs now correctly populate the Placement dropdown when editing.

Tasks

Updated Support Conversations unit tests.
Updated Trainee/Student export.
Fixed missing values in registration code model lookup.
Updated training level, training plan, and UploadCare unit tests.

v3.4.3 (Released 10/23/2025)

Improvements

Multiple faculty can now be associated with a training.
Improved placement sorting on Supervision Site Details.
Updated Supervision Site Directory to better handle unpublished sites.
Page refresh now occurs after an access pass purchase.
Addressed accessibility issues identified by recent scans.
Converted two-factor authentication, vendor form tokens, and several other systems to ULID identifiers.
Updated developer documentation.
Updated Trainee Details → Evaluation tab to display Submitted Forms.
Coordinators can now view Activity Log comments.

Bug Fixes

Added missing Activity Types to sample training plans.
Fixed missing supervision_position_id and trainee_position_id on some placements.
Fixed issue preventing editing of Training Plans.
Fixed “All roles” filter error on User Search.

Tasks

Multiple unit test updates across controllers and models.
Improved test logic for strong password settings.

v3.4.2 (Released 10/04/2025)

Improvements

Converted numerous system components (Pages, Payments, Profile Links, Programs, Registration Codes, Signup Questions & Values, States, Supervisor Licenses, System Settings) to ULIDs.
Added missing URL variable information to Placement Applications.
Additional small front-end refinements.

Bug Fixes

Prevented 413 errors when editing large Training Plans.
Fixed SubmittedForms notifications not sending.
Prevented weekly emails from sending to users without current Trainees.

v3.4.1 (Released 09/16/2025)

Improvements

Updated password-complexity options in Organization Settings.
Created POC for Laravel Nightwatch implementation.
Redesigned Root Activity Report.
Synced Activity Log create-date input with Placement dropdown.
Converted Invites, Liability Insurance, Login Logs, Mailchimp operations, and Organization Settings to ULIDs.
Any Coordinator may now sign Placement Forms.

Bug Fixes

Corrected legacy flag behavior when creating new Training Plans.
Trainee Evaluation page now shows selected plan name.
Fixed issue preventing Nightwatch from loading necessary position data.
Toast errors resolved.
Added left/right labels to form-answer layouts.
Fixed incorrect column type on supervision_site_tags table.

v3.4.0 (Released 08/31/2025)

Improvements

Confirmation emails now sent when users update their email address.
Evaluations now scoped more accurately to Trainings.
Converted Access Logs, Comments, Countries, Course Completions, Event Logs, Exports to ULIDs.
Improved sorting of Training Form names when numerals appear in titles.
Added new licensing option to SA Site.
Improved admin form-duplication behavior.
Added admin tool for updating signup questions.

Bug Fixes

Various Activity Log Training Report fixes and improvements.
Resolved issues with supervision-site import logic.
Fixed bugs preventing assignment of multiple users to tasks.
Fixed morphable ID → ULID conversion issue.

Task

Accessibility update for Activity Log dropdown.

v3.3.11 (Released 08/13/2025)

Improvements

Updated Placements to use Position ID.
Dockerized production deployment for AWS ECS.
Updated Organization Details route to use Resources.
Improved unauthorized-user handling for client lookup.
Converted Attachments, Big Blue Button logs, and CE Courses to ULIDs.
System-wide accessibility improvements.
Fixed local Docker NGINX configuration.

Bug Fixes

Ensured insurance uploads behave correctly for placements without trainings.

Task

Two-factor authentication now defaults to the authenticated user.

v3.3.10 (Released 07/29/2025)

Improvements

Added unique encoding behavior for .MOV files during video processing.
Added admin tool for looking up access passes by code.
Updated stale-user deactivation to run monthly.
Updated Forms Controller to use Resources.
Prevented incomplete Shared Sessions from appearing on dashboards.

Bug Fixes

Reduced duplicate API calls for Exports.
Prevented weekly emails from sending to users without current Trainees.

Task

Updated Notifications page.

v3.3.9 (Released 07/14/2025)

Bug Fixes

Converted submitted forms to simplified ULIDs.
Updated Submitted Forms documentation.

v3.3.7 (Released 05/29/2025)

Improvements

Numerous small front-end refinements across the platform.
Activity Log & Activity dropdown now only display Activity Types included in the user’s Training Plan.
Updated Tabs component for improved usability.

Bug Fixes

Placement Applications now automatically archive when a student is marked inactive or graduated.
Fixed issue where Placement Requests with invites could be incorrectly flagged as duplicates.
Corrected issues with sample data creation.

v3.3.6 (Released 05/07/2025)

Improvements

Removed Zoom integration.
Updated CE Courses page to use the HIPAA Course route and streamlined the UX for a single-exam workflow.
Accessibility improvements across multiple areas.
Translation strings now support all-caps input.
Enhanced response editing reliability.
Graduated users no longer see the “Create Live Sessions” button or drawer.
Evaluations table now auto-filters to include recent trainings if no current trainings exist.
Updated Placement Application details for clarity and consistency.
Added new Future Live Sessions tab.
Activity Log updates:
- Only display selected Activity Types when filtering.
- Added filter by Activity Type to the main Activity Logs page.
- Trainees can now view their unencrypted journal entries when exporting logs.
Updated Faculty and Supervisor dashboards to use the new abbreviated Live Sessions list.
Vendor updates for Evaluation workflows.
Updated Trainee Dashboard → Evaluation tab layout.
Improved ULID handling across training features.

v3.3.5 (Released 04/20/2025)

Improvements

Enhanced Organization Page export.
Converted Activity Logs, Meeting Guests, and Uploads to use ULIDs for improved consistency and security.
Improved handling of apostrophes in email invitations.
General cleanup of ULID-related code.
Enabled log viewer access for non-local applications.

Bug Fixes

Updated help-doc link for supported file types.
Fixed issues with the Qualifications drawer.

Other Updates

Removed stray console logs from the frontend.
Removed legacy Bruno documentation.

v3.3.4 (Released 03/04/2025)

New Features

Updated main navigation to improve usability.
Added Activity Tag Export for Training Plans.

Improvements

Upgraded system components: PHP 8.3, Node/NPM, and Laravel 12.
Improved Admin Form pages.
Converted Users to ULIDs.
Improved Uploadcare handling for failed uploads.
Added new symbols to Activity Types and expanded activity-log accessibility updates.
Enhanced Supervision Site tags and added Liability Insurance support.
Improved sorting and pagination for Support Conversations.
Added Training Plan Tag Export to the Reports page.
Implemented updated log viewer.

Bug Fixes

Fixed documentation build generator and Vite build issues.

Tasks

VitePress setup and supporting build improvements.
Updates to Supervision Site Details and Tag ordering.

v3.3.3 (Released 03/20/2025)

Improvements

Updated Supervision Assist email sent when users are marked as graduated.
Added expanded Activity Log reporting and exports.
Reduced load time on the Edit Organization page.
Access Codes can now be redeemed without dashes.
Added Activity Type symbols to more areas across the platform.
Training Levels can now reuse names from previously deleted levels.
Improved Event Log Backup Export reliability.

Bug Fixes

Resolved issues with lookup of deleted Live Session meetings.
Evaluation page display issues fixed.
Fixed duplicate notifications.
Resolved error when accessing BAA fields.
Made Activity Log rows tab-selectable for accessibility.
Fixed issues related to comment creation when using extensions.

v3.3.2 (Released 03/04/2025)

Improvements

Updated Placement Application to support changing the Active Requirement.
Improved Refresh Auth behavior in the user dropdown menu.
Optimized Tasks query performance.
Reduced front-end JavaScript bundle sizes for better load performance.
Added automatic cache clearing and data refresh on login.
Various Activity Log improvements and fixes.

Bug Fixes

Resolved submission token generation error.
Fixed mobile visual glitches introduced in 3.3.0.
Fixed broken images in the Online Users subscriber.
Fixed trash can action in People → Trainees.
Fixed Event Log export issues.
Resolved error related to missing organization references.

v3.3.1 (Released 02/18/2025)

Improvements

Implemented pagination for Organization and Live Session lists.
Scoped Live Sessions by Organization for cleaner visibility.
Added new Reports page.
Fixed live updates following Vite upgrade.
Added “Copy User ID” option to Admin login-as menu and Admin user search.

Bug Fixes

Fixed Live Sessions not archiving based on the retention policy.
Corrected Site Directory export date formatting.
Various Vue 3 cleanup fixes.
Resolved Universal Registration Code redemption failures.
Fixed Activity Log time-on-site modal closing unexpectedly.
Corrected Time-On-Site calculations when deleting Activity Logs.

v3.2.4 (Released 10/10/2024)

Stopped forced capitalization rules on the Supervision Site directory.
Update activity log ULID for improved security and performance.
Bug Fixes & More: Various small improvements and bug fixes to notifications have also made it into this release.

v3.2.3 (Released 09/25/2024)

Multiple Roles (Trainee & Faculty Supervisor) in Same Org: Trainees can now benefit from also being a Faculty Supervisor in the same organization without having to create a new account to add the new position.
Faculty Supervisor Supervision Profiles: Faculty Supervisors can now create a supervision profile, allowing for a more transparent view of supervision history, qualifications, and experience.
Live Session Scheduling (Five Months in Advance): Live session scheduling now allows for planning up to five months in advance. This provides greater flexibility for trainees and supervisors to plan sessions ahead of time, improving overall time management and reducing last-minute conflicts.
Time-on-Site Exports: To make student activity log excel exports easier to understand daily time on site has been moved to its own report.
Previous/Next Trainings on Trainee Exports: The trainee export feature now includes previous and next training details, giving a more comprehensive view of a trainee’s progress.
Bug Fixes & Improvements: Various small improvements and bug fixes to notifications have also made it into this release.

v3.2.2 (Released 09/10/2024)

Faculty Supervisors Index Page: The 'My Trainee's' dropdown for faculty supervisors has been updated to a 'People' dropdown. This leads to a new page allowing to send emails and view past students and supervisors.
Coordinators Activity Log Review: Coordinators can now inspect the Activity Log setup on the Training Level page by clicking 'Training' from the top menu and selecting 'training plans'.
Activity Log Improvements: Enhancements to the Activity Log now allow students to alter the placement on an activity log by editing an activity. Supervisors can approve all daily activities with a single click
Enhanced Two-Factory Authentication Settings: Two-factor authentication settings can now be disabled for Site Supervisors while requiring it for all other users. Please consult with your account manager for enabling or disabling this feature.
Bug Fixes & Improvements
- Help docs added to two factor authentication login screen
- Placement Application language improved for clarity
- Prevent Activity Types with no associated Activities from being selectable by Trainees
- Reports can now handle Activities with 3 or more layers
- Inactive Site Supervisors will no longer appear on the Placement Applications page
- Forms with decimals in their names (i.e. "1.1 Evaluation Form") are now ordered properly
- Archived Placements can now create recurring placements properly
- User details pages will now display the relevant position instead of a user's active position
- Approving a placement now correctly approves the associated supervision site
- Exporting a large number of placements has been fixed.
- Form Details page now shows Form name in the header.
- Fixed a bug where Supervision Sites were not being automatically approved when an associated placement is approved

v3.2.1 (Released 08/13/2024)

Added organization setting to only allow QR code based two factor authentication
Bug Fixes & More: Various small improvements and bug fixes to notifications have also made it into this release.

v3.2.0 (Released 07/30/2024)

Stopped forced capitalization rules on the Supervision Site directory.
Update activity log ULID for improved security and performance.
Bug Fixes & More: Various small improvements and bug fixes to notifications have also made it into this release.

v3.1.9 (Released 07/11/2024)

Implement simplified ULID for placements increasing security and performance in this area.
When deleting an instance, it will now ask if you wish to no longer have this placement be recurring.
Activity Log Report: Add the total number of Approved and Pending hours to the front page. Also add Approved and Pending hours to the Activity Groups, Focuses, and Learning Behavior sections.
Bug Fixes & More: Various small improvements and bug fixes to notifications have also made it into this release.

v3.1.8 (Released 06/25/2024)

Admin Edit Submitted Agreement Form: Allow admin to edit agreement forms for support purposes.
Bug Fixes & More: Various small improvements and bug fixes to notifications have also made it into this release.

v3.1.7 (Released 06/13/2024)

Manually Archive Placement Applications: You can now manually move placement applications to the archive page, helping you keep the placement application page tidy and organized.
Supervision Site Directory Expiration Date: Coordinators can now add an optional expiration date to Supervision Sites. When this date is reached, the status automatically updates to “Expired”.
Improved Activity Log Customization: Activity Logs "arrangements" have been updated to Activity Log Groups. These groups can now display specific activities and support multiple levels. Please contact support if you wish to discuss your activity log setup.
Enhanced Activity Log Reports: Reports now show the total time spent on each focus or learning behavior groups. Reports also sum up total time across different activity types (direct, indirect,etc) for activity groups, learning behaviors, and focuses.
Bug Fixes & Improvements
- Placement Application exports now include the supervision site state.
- The Supervision Site import process has been improved.
- Access Pass names have been updated: Practicum is now Full Access Pass, Internship is now 1 Year Pass, and Final Semester is now 6 Month Pass.
- Fixed an issue where the Placement details page was missing the top header with site details.
- Faculty supervisors can now view Previous Training Plan applications.
- Fixed tables not refreshing automatically after changes.

v3.1.6 (Released 05/28/2024)

Training Plan - No Placement Required: Added a checkbox on the Training Plan details page if a training plan will not require a placement. This removes prompts on the student's dashboard to submit a placement application and browse the site directory.
Assigning Training Plans: Will now allow you to create a training plan for a student in your organization, even if it overlaps a training plan within another organization.
Supervision Site Directory: Students may not longer create sites from the site directory. They may still create/request a site to be added when creating a placement application.
Supervisor Dashboard: Will not show a list of students who have placement application in future training plans.
Placement Application: Fixed an issue preventing faculty supervisors from resending an invitation to a pending site supervisor.
an option to remove the message that prompts users to create a placement application.

v3.1.5 (Released 05/07/2024)

Supervision Site Import: Now you can effortlessly add multiple supervision sites to the Supervision Sites Directory at once!
Fixed an issue where Activity Logs could not be edited in some situations.
Bug Fixes & More: Various small improvements and bug fixes to notifications have also made it into this release.

v3.1.4 (Released 04/17/2024)

Fixed issue where weekly progress e-mails were not being sent to some site supervisors
Enabled Google Single Sign on for all users.
Bug Fixes & More: Various small improvements and bug fixes to notifications have also made it into this release.

v3.1.3 (Released 03/26/2024)

Dashboard Notifications (Coordinator): Dashboard notifications now feature color-coded updates for improved actionability. Red notifications signal items requiring immediate attention, while blue notifications highlight less urgent updates.
Dashboard Placement Summaries (Coordinator): Placement applications are now grouped based on readiness status, making it easier to prioritize tasks. Categories include items Ready for Review, Requiring Coordinator Signature, and Submitted and Incomplete
Dashboard Live Session Summaries (Coordinator): Live session notifications are now grouped by sessions with new comments or newly shared, providing a clearer overview of recent activity.
Evaluation Submissions: We've enhanced the evaluation submission process to guide users in selecting assessment targets more efficiently. Additionally, the preview section is now hidden by default to minimize confusion for new users.
New Evaluation Status: Users can now sort by all Placement Applications requiring their signature, facilitating smoother coordination and oversight.
Position Orders: Positions are now sorted alphabetically in the following order: Coordinators, Faculty, Supervisor, and Trainee.
Live Session Recordings: Live session comments have been updated to a modern and compact format, enhancing readability and usability.
Notifications: All notifications are now conveniently bundled together into a single icon, reducing clutter, and improving accessibility.
Bug Fixes & More: Various small improvements and bug fixes to notifications have also made it into this release.

v3.1.2 (Released 03/05/2024)

Supervision Site Directory Tags: Coordinators can now create searchable tags for Supervision Sites, enhancing organization and accessibility in the Supervision Sites Directory.

v3.1.1 (Released 02/08/2024)

Supervision Site Directory Tags: Coordinators can now create searchable tags for Supervision Sites, enhancing organization and accessibility in the Supervision Sites Directory.
Supervision Site Statuses: Coordinators now have more options for setting site statuses, including; Decision Pending, Expired, Approved, On Hold, Closed, Not Approved.
More Site Directory Improvements: Easily search by multiple states, county, and view when a site was created and last updated.
Evaluation Notification: Remind students and supervisors to complete a form! On the Evaluations page, coordinators will see a bell icon when there are no submissions. Pressing this icon will send an e-mail notification asking the user to complete an evaluation form.
Telehealth Guest Name: Guests joining telehealth meetings can now enter their name for easier identification.
Bug Fixes & More: Various small improvements and bug fixes to notifications have also made it into this release.

v3.0 (Released 12/12/2023)

Updates. updates, updates! Security vulnerabilities have been patched by upgrading back-end components throughout the site.
View Task History: Added the ability to view task history of Faculty Supervisors as a Coordinator
Top Menu Improvement: We have improved our top menu bar to be more responsive and work better in mobile.
Various small improvements and bug fixes have also made it into this release.

v2.83 (Released 11/03/2023)

Various small improvements and bug fixes have also made it into this release.

v2.82 (Released 10/03/2023)

Updates to Coordinator and Faculty Evaluation Pages: We've fully rebuilt the Evaluations pages for speed and incorporated robust new filters. See our help guide for more information.
User Search Improvements on the People Page: Now, on the People pages you can use commas in the Search bar to look up multiple users (i.e. Mozelle, Marco, etc..). We have also improved our selection behavior. Applying a group action will no longer de-select trainees, and selections will selected users will remain between searches.
Custom Aggregate Reports:Create one training report that combines the hours from selected training plans and placements. You can find this located under the Training Totals tab.
Various small improvements and bug fixes to notifications have also made it into this release.

v2.81 (Released 09/14/2023)

Increased Participants for Telehealth Sessions: Now, student's can invite up to 10 external participants when scheduling a Telehealth session!
Various small improvements and bug fixes have also made it into this release.

v2.8.0 (Released 09/14/2023)

Now, all evaluations for a specific training plan can be viewed at once when clicking on the Evaluations tab on the Dashboard. Allowing students and coordinators to save and export evaluations more efficiently!
Tasks will now verify that all users who are assigned an evaluation can actually submit the form.
Set the foundation of support for SSO.
Various small improvements and bug fixes have also made it into this release.

v2.7.8 (Released 08/29/2023)

On the Training Totals tab, we have added the option to create a custom training report. You may create an aggregate report to summarize Internship I and II hours, or gather all hours at one site

v2.7.8 (Released 08/07/2023)

On the Training Totals tab, we have added the option to create a custom training report. You may create an aggregate report to summarize Internship I and II hours, or gather all hours at one site across multiple training plans! View our help article here on how to use and access this feature.
We will now check that the email address domain is valid. This should limit errors with wrong email invitations on placement applications.
Coordinators may now change Supervision Sites in approved applications.

v2.7.7 (Released 07/20/2023)

Coordinators may now create placement applications for students! An Assign Placement tab has been added to the Placement Applications page. View the help guide here on how to use this new feature.
Coordinators may now mark an application as recurring and generate a new placement application instance to currently assigned training plans. View the help guide here on how to create a new instance.
Agreement forms signed by multiple parties may now be deleted at any step of the process. This is helpful when errors are identified before the submission process is completed.
As part of our ongoing commitment to improving accessibility we have updated colors on our site for improved contrast. This should help visibility for users with visual disabilities.
Bug fixes and improvements

v2.7.6 (Released 06/27/2023)

Security Improvements
Bug fixes and improvements

v2.7.5 (Released 06/06/2023)

Obtained SOC-II Type I security compliance
Added HECVAT security documentation to trust page. (https://trust.supervisionassist.com/)
Bug fixes and improvements

v2.7.4 (Released 05/16/2023)

Accessibility page created to show commitment to accessibility https://supervisionassist.com/accessibility-statement/
Security page created for sharing with Universities: https://trust.supervisionassist.com/
Security page created for sharing with Supervision Sites https://supervisionassist.com/security/
Bug fixes and improvements

v2.7.3 (Released 04/25/2022)

Bug fixes and improvements

v2.7.2 (Released 04/04/2023)

Live Session Video Responses. Users may now comment on live sessions with a video response.
A new "Sharing with" section upon creating a live session allows you to assign who can view your recorded session prior to completion .
We now automatically convert videos to a universally playable MP4 upon successful processing. This means videos uploaded directly from an iPhone or iPad can be played anywhere without having to worry about converting the file yourself.
To prevent recordings from starting too soon, we have disabled automatically recording by default. You can toggle the Start Recording button On/Off after starting a live session by following this guide.
Bug fixes and improvements

v2.7.1 (Released 04/04/2023)

Added the ability to add attachments to Live Sessions
Bug fixes and improvements

v2.7.0 (Released 03/21/2023)

Added QR code based multi-factor authentication to sign up.
Improved and implemented security hotfixes
Bug fixes and improvements

v2.6.11 (Released 01/17/2023)

Faculty supervisors can now view their trainees' evaluations from past training plans that they were not assigned to. These evaluations are included in the main Evaluations page, as well as on the Trainee Details page under the Evaluations tab.
The Next Trainings tab in the Trainee Details page now lists multiple next trainings when applicable, as opposed to only listing a single upcoming training.
Coordinators now have the ability to toggle their supervisors' Accepting Trainees setting when viewing them in the Supervision Site Details page, as well as via the Supervision Profile drawer in the Placement Application Details page.
Optional attachments are now available for internal agreement and evaluation forms, in addition to required attachments, allowing for better flexibility and grouping of documents as needed.
Bug fixes and improvements

v2.6.10 (Released 12/07/2022)

Bug fixes and improvements

v2.6.9 (Released 10/31/2022)

Bug fixes and improvements

v2.6.8 (Released 08/24/2022)

Bug fixes and improvements

v2.6.7 (Released 06/26/2022)

Bug fixes and improvements

v2.6.6 (Released 06/12/2022)

Added ability for task creators to force-dismiss incomplete group tasks.
Bug fixes and improvements

v2.6.5 (Released 04/22/2022)

We've added a new report type, a Full Training Report, available under the Training Totals tab (on the dashboard for trainees, and on the Trainee Details Page for coordinators and faculty). This report generates a PDF from an aggregate of all hours logged across all trainings and placements.
Coordinators can now customize the retention periods for all Live/Uploaded and Telehealth Sessions that are created or hosted in their organization. These settings are available to coordinators under the Organization Settings section in My Organization, and can be viewed by non-coordinators in the Live Sessions page's Archived drawer.
To help with record-keeping and meeting requirements, trainees can now optionally select a placement to associate with a non-Telehealth live session. This will also help in the future with connecting client sessions to the correct site as well as with generating new reports.
In cases where a placement's required forms includes a multiway form in which the guest submitter's email matches the placement's registered supervisor or faculty (example: when a supervisor is also the site representative or manager), the forms section will allow this registered "external" submitter to complete the forms from within SA's Placement Details page, as opposed to strictly via following an email link.
The weekly progress email summarizing trainees' progress will now be sent to associated faculty in addition to supervisors.
Under the Organization Settings section in My Organization, coordinators can now choose to prevent trainees from requesting a training plan during the placement application process, forcing them to select one of pre-assigned trainings instead.
Bug fixes and improvements